TallulahMade x JC

Wedding Photography + Videography Collaboration Proposal

Purpose

I'd like to establish an ongoing collaboration where we can offer photography and videography together when couples are looking for a cohesive wedding photo + video team.

The goal isn't for either of us to undervalue our individual services. I want us to establish clear partner rates, responsibilities, deliverables, communication expectations, travel policies, and payment terms ahead of time so we're both protected and know exactly what we're agreeing to before a wedding is booked.

I also want this to be mutually beneficial. When I receive an inquiry looking for both photography and videography, I can bring you in as my preferred videography partner when you're available. Likewise, if you receive an inquiry looking for photography, I'd like the opportunity for TallulahMade to serve as your preferred photography partner.

1. How Video Would Be Offered

I'd like to offer videography as part of dedicated Photo + Video Collections, while still allowing photography to be booked independently.

This means video isn't automatically included in every TallulahMade wedding package. Couples specifically looking for both services would have access to coordinated photo + video options.

Before confirming a combined package with a client, I would confirm your availability for their date.

2. Package Structure

Rather than creating a large number of packages, I'd like to keep the combined offerings simple with three levels of coverage:

Essential Photo + Video

4 hours of wedding-day coverage

Designed for intimate weddings, shorter celebrations, and couples primarily interested in ceremony, portraits, and essential reception coverage.

Signature Photo + Video

6 hours of wedding-day coverage

Designed for couples wanting more complete storytelling, including portions of getting ready, ceremony, portraits, and major reception events.

Full Story Photo + Video

8 hours of wedding-day coverage

Designed for couples who want a more complete record of the wedding day, from getting ready through the reception.

The final retail prices would be determined after we establish your partner rates and exactly what video deliverables are included at each level.

3. Video Deliverables

I'd like your input here because I don't want to determine the value or workload of your editing for you.

Ideally, I would like us to establish a base video deliverable for each coverage level.

Possible deliverables could include:

4 Hours

  • Short cinematic highlight film

  • Professional audio during the ceremony

6 Hours

  • Cinematic highlight film

  • Full ceremony edit

  • Professional ceremony and speech audio

8 Hours

  • Longer cinematic highlight film

  • Full ceremony edit

  • Full speeches/toasts

  • Short social-media teaser

These are starting points rather than requirements. I want us to determine together what you can reasonably deliver at each level while maintaining the quality of your work.

Additional services such as drone footage, raw footage, documentary edits, additional videographers, rehearsal coverage, or expedited editing could be offered as separately priced upgrades if you provide them.

4. Client Communication

For clients who initially book through TallulahMade, I would handle the primary inquiry, contract, invoicing, payment collection, and general wedding planning communication.

However, I do want you to have direct communication with the couple when it relates specifically to videography.

I don't want you working blind or receiving everything secondhand through me.

Once the couple books, I would introduce you as their videographer and part of the wedding team. You would be able to communicate directly with them regarding video-specific questions, creative preferences, audio, important moments, and anything else you need to properly prepare.

We would both have access to the final wedding timeline and relevant planning information.

For clients originating through you, we can reverse that structure if appropriate, with you remaining the primary point of contact and introducing TallulahMade as the photography partner.

5. Contracts

I would like everything documented rather than relying on informal agreements.

The couple would receive a contract clearly identifying what photography and videography services are included in their collection.

Separately, you and I would have a standing collaboration agreement covering our relationship, including:

  • Partner rates

  • Payment schedule

  • Cancellation

  • Rescheduling

  • Travel

  • Deliverables

  • Turnaround expectations

  • Copyright and portfolio usage

  • Client communication

  • Equipment responsibility

  • Emergency/illness procedures

  • Replacement or backup videographers

  • What happens if either party becomes unavailable

  • How refunds or chargebacks affecting video services are handled

Neither of us should be financially responsible for something caused by the other person's failure to perform.

6. Partner Rate

I would prefer a set partner rate rather than a percentage split.

You would determine what you need to earn for 4, 6, and 8 hours of wedding coverage based on the amount of filming and editing required for the agreed deliverables.

For example:

4-Hour Partner Rate: $________
Includes: ______________________________

6-Hour Partner Rate: $________
Includes: ______________________________

8-Hour Partner Rate: $________
Includes: ______________________________

Additional Coverage: $________ / hour

Additional Videographer: $________

Other Add-ons: ______________________

Once we establish those rates, I can build them into TallulahMade's combined retail packages.

Your agreed partner rate would not change based on whether I discount my own photography services unless we mutually agree to a promotional rate beforehand.

Likewise, I wouldn't expect you to discount your services simply because I chose to offer a client a photography discount.

7. Payment

For weddings booked through TallulahMade, I would collect payment from the client and pay you according to an agreed schedule.

My preference would be:

Booking: A non-refundable portion of your partner rate is paid once the client's contract and retainer are received.

Before the Wedding: The remaining filming/coverage portion is paid by an agreed deadline before the wedding.

Post-Production: If we decide to separate filming and editing payments, the editing balance would be paid according to the agreed post-production schedule.

We can determine the exact percentages together.

The important thing to me is that your compensation and payment dates are established before the wedding is booked.

8. Travel

I think travel should be calculated separately from the creative service fee so neither of us loses money on destination work.

For weddings outside our agreed local service area, necessary expenses could include:

  • Airfare

  • Hotel

  • Rental car or local transportation

  • Checked baggage/equipment fees

  • Parking and tolls

  • Mileage

  • Required travel days

  • Other necessary travel expenses

We should agree on travel arrangements before quoting the client.

If we're traveling to the same destination, we should coordinate transportation and lodging whenever practical to avoid unnecessary duplicated expenses for the couple.

Neither of us should be expected to personally absorb destination travel expenses unless we specifically choose to waive them.

9. Preferred Videography Partner

My preference would be for you to become my primary go-to videographer for TallulahMade photo + video weddings.

When a couple requests both services, I would check your availability first.

If you're unavailable, I would retain the ability to work with another qualified videographer rather than turn away the wedding.

Likewise, this partnership wouldn't prevent you from working independently or collaborating with other photographers.

This would be a preferred partnership, not an exclusivity agreement.

10. Creative Independence

Although we're presenting ourselves to the couple as a coordinated team, I want both of us to retain our respective creative identities.

TallulahMade would be responsible for the photography and photographic editing.

JC would be responsible for videography and video editing.

We would coordinate throughout the wedding so that neither person's coverage unnecessarily interferes with the other's shots, while recognizing that both photography and video need access to important moments.

11. Copyright and Portfolio Use

Each creator retains copyright to the work they personally create unless we agree otherwise in writing.

TallulahMade retains copyright to TallulahMade photography.

JC retains copyright to JC videography.

Both of us should be permitted to use work from collaborative weddings in our portfolios, websites, social media, advertising, and promotional materials subject to the client's contract and any agreed privacy restrictions.

When practical, we should credit one another when publishing collaborative work.

12. Turnaround

We should establish a realistic video delivery timeline before advertising the packages.

Rather than promising clients a turnaround time that I determine for you, I'd like you to tell me what you can reliably maintain.

Social teaser: __________

Highlight film: __________

Full ceremony: __________

Speeches/documentary edits: __________

That turnaround would then be written into the client's agreement.

13. Referrals Going Both Ways

I want this to function as an actual collaboration rather than simply hiring you when I need video.

If you receive a client looking for both video and photography, I'd like TallulahMade to have the opportunity to serve as your photography partner when I'm available.

We can establish the same transparent system in reverse so the originating business manages the primary client relationship while the collaborating professional is still appropriately introduced and compensated.

14. Legal Issues Involving Clients

I want this to function as an actual collaboration rather than simply hiring you when I need video.

If you receive a client looking for both video and photography, I'd like TallulahMade to have the opportunity to serve as your photography partner when I'm available.

We can establish the same transparent system in reverse so the originating business manages the primary client relationship while the collaborating professional is still appropriately introduced and compensated.13. Referrals Going Both Ways

I want this to function as an actual collaboration rather than simply hiring you when I need video.

If you receive a client looking for both video and photography, I'd like TallulahMade to have the opportunity to serve as your photography partner when I'm available.

We can establish the same transparent system in reverse so the originating business manages the primary client relationship while the collaborating professional is still appropriately introduced and compensated.When we are booked or contracted to work together as a team, any legal issue involving a client must be communicated between us immediately. Neither person should independently admit fault, accept liability, offer compensation, issue a refund, make promises, or respond to threats of legal action on behalf of the team without first discussing the matter with the other person.

If a client threatens legal action, files a claim, demands damages, or alleges negligence, breach of contract, misconduct, loss of images, failure to deliver services, or another serious issue connected to our joint work, we will preserve all relevant contracts, emails, text messages, photographs, files, timelines, receipts, and other documentation. We will coordinate our response and, when appropriate, seek advice from an attorney or applicable insurance provider before responding substantively.

Each person remains responsible for their own actions, conduct, equipment, business practices, and negligence. Neither person automatically assumes responsibility for the independent actions or liabilities of the other. If a claim results specifically from one person's actions, negligence, misconduct, or failure to fulfill their agreed responsibilities, that person will be responsible for addressing their portion of the claim, including associated costs or damages where legally applicable.

When a claim concerns actions taken jointly or cannot reasonably be attributed to only one person, we will cooperate in good faith to determine how the matter should be handled and how any resulting legal expenses or liabilities should be allocated.

Next Steps

Before I create and advertise the final Photo + Video Collections, I'd like us to agree on:

  1. Your 4-hour partner rate and deliverables

  2. Your 6-hour partner rate and deliverables

  3. Your 8-hour partner rate and deliverables

  4. Additional-hour rate

  5. Available video add-ons and pricing

  6. Your normal turnaround times

  7. Travel radius and travel requirements

  8. Booking/payment structure

  9. Cancellation and rescheduling terms

  10. Backup plan if you're unavailable because of illness or emergency

Once we have those numbers, I can build the combined packages around both of our actual costs instead of guessing what your work should be worth.

The goal is simple: the client gets a coordinated photo + video team, you are compensated fairly for your work, I am compensated fairly for mine, and everything is transparent before either of us commits to the wedding.